30 Other Ways to Say ‘Please Be Advised’ (With Examples)

Finding the right words can make a big difference in how your message feels. While “Please be advised” is common and professional, it can sometimes sound cold or distant. Using warmer, clearer alternatives helps your message feel more human, polite, and thoughtful. In this guide, you’ll discover 30 other ways to say “Please Be Advised” with simple examples and real-life scenarios to help you communicate with care and confidence.

What Does “Please Be Advised” Mean?

“Please be advised” means “please be informed” or “please take note of this information.” It is often used to share important updates, rules, or changes in a formal way. It does not ask for action directly—it simply passes on information.

Is It Professional or Polite to Say “Please Be Advised”?

Yes, “please be advised” is professional and polite, especially in emails, notices, and business messages. However, it can sound too formal or stiff in friendly or caring communication. That’s why using softer alternatives can help your message sound more warm and personal.

Pros and Cons of Saying “Please Be Advised”

Pros:

• Sounds formal and professional
• Works well in official communication
• Clearly shows that important information is coming

Cons:

• Can feel cold or distant
• May sound impersonal
• Not ideal for friendly or emotional messages

Synonyms For “Please Be Advised”

1. Please Be Informed
2. Kindly Note
3. Just to Let You Know
4. For Your Information
5. Please Take Note
6. I’d Like to Inform You
7. This Is to Inform You
8. Please Be Aware
9. Just a Friendly Reminder
10. I Want to Let You Know
11. Heads Up
12. I’d Like to Bring to Your Attention
13. Please Keep in Mind
14. Just So You Know
15. Please Note
16. I’m Writing to Inform You
17. You Should Know That
18. Just a Quick Note
19. I Wanted to Inform You
20. Please Be Advised That
21. Kindly Be Informed
22. I’d Like You to Know
23. Please Be Notified
24. Just Making You Aware
25. I’d Like to Share with You
26. Please Be Mindful That
27. I’d Like to Update You
28. For Your Awareness
29. Please Take Notice
30. I Want to Bring to Your Attention

1. Please Be Informed

Scenario: Informing someone about a change at work.

Examples:

• Please be informed that the meeting time has changed.
• Please be informed about the new office policy.
• Please be informed that our office will close early today.

Tone: Formal and clear

Explanation: A direct and professional alternative to “please be advised.”

2. Kindly Note

Scenario: Giving a gentle reminder.

Examples:

• Kindly note that tomorrow is a public holiday.
• Kindly note the updated schedule.
• Kindly note the deadline has been moved.

Tone: Polite and respectful

Explanation: Sounds softer and more courteous.

3. Just to Let You Know

Scenario: Casual workplace update.

Examples:

• Just to let you know, the delivery is delayed.
• Just to let you know, I’ll be late today.
• Just to let you know, the report is ready.

Tone: Friendly and warm

Explanation: Makes information feel personal and relaxed.

4. For Your Information

Scenario: Sharing helpful details.

Examples:

• For your information, the office will reopen Monday.
• For your information, payment is due Friday.
• For your information, the system will be down tonight.

Tone: Neutral and professional

Explanation: A classic and widely accepted alternative.

5. Please Take Note

Scenario: Highlighting something important.

Examples:

• Please take note of the new rules.
• Please take note of the safety instructions.
• Please take note of the updated contact number.

Tone: Firm but polite

Explanation: Emphasizes importance without sounding harsh.

6. I’d Like to Inform You

Scenario: Professional announcement.

Examples:

• I’d like to inform you about the policy change.
• I’d like to inform you of our new services.
• I’d like to inform you the project is approved.

Tone: Professional and respectful

Explanation: Sounds personal but still formal.

7. This Is to Inform You

Scenario: Official notice.

Examples:

• This is to inform you of the updated fees.
• This is to inform you the office is closed tomorrow.
• This is to inform you of your appointment time.

Tone: Formal and direct

Explanation: Common in official letters and notices.

8. Please Be Aware

Scenario: Warning or important information.

Examples:

• Please be aware of the road closure.
• Please be aware of possible delays.
• Please be aware that seats are limited.

Tone: Cautious and clear

Explanation: Often used for alerts or warnings.

9. Just a Friendly Reminder

Scenario: Soft reminder.

Examples:

• Just a friendly reminder about today’s meeting.
• Just a friendly reminder to submit your form.
• Just a friendly reminder about the payment.

Tone: Warm and gentle

Explanation: Keeps the message kind and non-pushy.

10. I Want to Let You Know

Scenario: Personal update.

Examples:

• I want to let you know the plan has changed.
• I want to let you know I received your email.
• I want to let you know the work is done.

Tone: Caring and direct

Explanation: Feels honest and human.

11. Heads Up

Scenario: Casual warning.

Examples:

• Heads up, the system will be down tonight.
• Heads up, traffic is heavy today.
• Heads up, the deadline is near.

Tone: Casual and friendly

Explanation: Great for informal communication.

12. I’d Like to Bring to Your Attention

Scenario: Drawing focus to something important.

Examples:

• I’d like to bring to your attention the audit results.
• I’d like to bring to your attention a small issue.
• I’d like to bring to your attention the new rule.

Tone: Professional and careful

Explanation: Sounds respectful and serious.

13. Please Keep in Mind

Scenario: Gentle reminder.

Examples:

• Please keep in mind the deadline is Friday.
• Please keep in mind the office closes at 5 PM.
• Please keep in mind our safety rules.

Tone: Soft and friendly

Explanation: Encourages without pressure.

14. Just So You Know

Scenario: Informal update.

Examples:

• Just so you know, I sent the files.
• Just so you know, I’ll be unavailable tomorrow.
• Just so you know, the plan is confirmed.

Tone: Relaxed and friendly

Explanation: Very common in daily communication.

15. Please Note

Scenario: Short professional notice.

Examples:

• Please note the change in timing.
• Please note the attached document.
• Please note our new address.

Tone: Formal and brief

Explanation: Short and effective.

16. I’m Writing to Inform You

Scenario: Email opening or formal notice.

Examples:

• I’m writing to inform you of the project update.
• I’m writing to inform you about the upcoming meeting.
• I’m writing to inform you that your request has been approved.

Tone: Polite and professional

Explanation: Formal way to begin an email while clearly stating that you are passing along information.

17. You Should Know That

Scenario: Important personal or professional update.

Examples:

• You should know that the report has been submitted.
• You should know that the schedule has changed.
• You should know that support is available if needed.

Tone: Direct but considerate

Explanation: Makes the recipient aware of something important while keeping the tone friendly and approachable.

Read More:30 Other Ways to Say ‘Thinking of You’ (With Examples)

18. Just a Quick Note

Scenario: Short reminder or informal update.

Examples:

• Just a quick note to confirm the meeting tomorrow.
• Just a quick note to remind you about the deadline.
• Just a quick note to say the files have been sent.

Tone: Casual and friendly

Explanation: Makes the communication light and easy-going, ideal for emails or messages.

19. I Wanted to Inform You

Scenario: Warm professional update.

Examples:

• I wanted to inform you that your request is processed.
• I wanted to inform you about the upcoming event.
• I wanted to inform you that changes have been implemented.

Tone: Respectful and empathetic

Explanation: Softens the formality of “please be advised” and adds a human touch.

20. Please Be Advised That

Scenario: Traditional formal notice.

Examples:

• Please be advised that office hours have changed.
• Please be advised that the policy is now effective.
• Please be advised that payments are due by Friday.

Tone: Formal and authoritative

Explanation: Classic phrasing for formal notifications.

21. Kindly Be Informed

Scenario: Courteous business communication.

Examples:

• Kindly be informed of the updated guidelines.
• Kindly be informed that your application has been received.
• Kindly be informed that the meeting is rescheduled.

Tone: Polite and formal

Explanation: Offers information in a respectful and professional manner.

22. I’d Like You to Know

Scenario: Personal or caring message.

Examples:

• I’d like you to know your feedback was appreciated.
• I’d like you to know the issue has been resolved.
• I’d like you to know I value your contribution.

Tone: Caring and sincere

Explanation: Adds a personal, human touch to delivering information.

23. Please Be Notified

Scenario: Official notification.

Examples:

• Please be notified of the upcoming inspection.
• Please be notified of the schedule change.
• Please be notified that your application has been processed.

Tone: Formal and authoritative

Explanation: Often used in official memos or notices.

24. Just Making You Aware

Scenario: Casual awareness update.

Examples:

• Just making you aware that the report is ready.
• Just making you aware of the upcoming deadline.
• Just making you aware of the temporary office closure.

Tone: Friendly and gentle

Explanation: Informal alternative that keeps the tone light and approachable.

25. I’d Like to Share with You

Scenario: Sharing news or updates.

Examples:

• I’d like to share with you the new project details.
• I’d like to share with you some important updates.
• I’d like to share with you the results of the survey.

Tone: Open and warm

Explanation: Encourages connection while delivering information.

26. Please Be Mindful That

Scenario: Polite reminder or caution.

Examples:

• Please be mindful that the meeting starts promptly.
• Please be mindful that parking space is limited.
• Please be mindful that deadlines are strict.

Tone: Gentle and considerate

Explanation: Combines professionalism with politeness, suitable for reminders.

27. I’d Like to Update You

Scenario: Providing a status update.

Examples:

• I’d like to update you on the progress of the project.
• I’d like to update you about the schedule changes.
• I’d like to update you that the task has been completed.

Tone: Professional and friendly

Explanation: Keeps the recipient informed without sounding too formal.

28. For Your Awareness

Scenario: Informational update.

Examples:

• For your awareness, the system will undergo maintenance tonight.
• For your awareness, the office layout has changed.
• For your awareness, the deadline has been moved up.

Tone: Neutral and professional

Explanation: Polite way to make someone aware without commanding attention.

29. Please Take Notice

Scenario: Emphasizing an important point.

Examples:

• Please take notice of the new safety procedures.
• Please take notice that submissions are due Friday.
• Please take notice of the updated guidelines.

Tone: Firm but professional

Explanation: Stronger than “please be advised,” often used in formal communications.

30. I Want to Bring to Your Attention

Scenario: Highlighting a significant update.

Examples:

• I want to bring to your attention the change in policy.
• I want to bring to your attention the upcoming deadline.
• I want to bring to your attention the client’s feedback.

Tone: Professional and attentive

Explanation: Draws focus to important information while maintaining a caring tone.

Conclusion

Using alternatives to “please be advised” helps your messages feel more personal, thoughtful, and approachable. Depending on your scenario—formal, casual, or friendly—you can choose phrases that suit your tone, such as “Just to let you know” for casual updates or “Kindly be informed” for professional notices. Picking the right wording can enhance understanding, reduce miscommunication, and make your communication feel warmer.